Every annual form filed on time — because the penalty here accrues daily with no cap.
Registrar of Companies penalties are the ones that do the most quiet damage, for one reason: they accrue per day and, for most annual filings, without an upper limit. A dormant company that files nothing for three years does not owe a modest fixed fine. It owes an amount that keeps growing until somebody files.
Annual filings for companies
Form
Covers
Timing
AOC-4
Financial statements — balance sheet, profit and loss, auditor's and director's reports
Within 30 days of the Annual General Meeting
MGT-7 / MGT-7A
Annual return; the abridged 7A applies to small companies and OPCs
Within 60 days of the Annual General Meeting
ADT-1
Auditor appointment intimation
Within 15 days of the appointment
DIR-3 KYC
Annual director KYC for every DIN holder
By 30 September each year
Annual filings for LLPs
Form
Covers
Due
Form 11
Annual return of partners and contribution
30 May
Form 8
Statement of account and solvency
30 October
A DIN deactivated for missed KYC blocks everything. If director KYC is not filed by the deadline, the Director Identification Number is deactivated and reactivation requires payment of a fee. Until it is reactivated, that director cannot sign any MCA filing — which means the company's other annual forms cannot be filed either.
What else we file through the year
Declaration of commencement of business for newly incorporated companies
Director appointments, resignations and changes in designation
Changes in share capital, allotments and share transfers
Registered office change, within the same city or across jurisdictions
Changes to the company name or object clause
Charge creation, modification and satisfaction
Board and general meeting notices, resolutions and minutes
Maintenance of statutory registers
If you are already in default
Status review. We pull the company's MCA master data and filing history to establish exactly what is outstanding and from when.
Exposure computed. You get the total additional fee and penalty position before any filing is made, so the decision is an informed one.
Accounts finalised. Where books are incomplete for the missed years, they are reconstructed and audited first — annual forms cannot be filed without them.
Filings made in sequence. Forms are filed year by year in order, since later filings depend on earlier ones being on record.
Directors reactivated. DIN KYC brought current so signatures are valid.
Companies that remain in default for consecutive years risk being struck off the register and directors risk disqualification. If you are behind, the cost of acting now is always lower than the cost of acting next year.
Frequently asked questions
Yes. Annual filings are required for every registered company and LLP regardless of whether any business was carried on. A dormant entity with no transactions still files financial statements and an annual return, and penalties accrue exactly the same way if it does not.
Additional fees accrue on a per-day basis for each delayed form, and for the principal annual filings there is no upper cap — the amount simply keeps growing until the form is filed. This is why a three-year backlog can cost several times what timely filing would have.
Yes. Director KYC can be filed after the deadline on payment of the prescribed fee, which reactivates the DIN. Until it is reactivated the director cannot sign any MCA filing, so this is usually the first thing we clear when taking on a company in default.
Yes. We review the MCA filing history and master data to establish the current position, identify anything outstanding, and take over the ongoing calendar. You do not need anything from the previous consultant for us to do this.